Tips for Effective Time Management

To realize the value of one year, ask a student who failed a course. If you need to know the value of one month, ask a mother who gave birth to a premature baby. To realize the value of 60 minutes, ask the lovers waiting to meet. If you want to know the value of one minute, ask a man who missed a flight. Furthermore, to realize the value of a second, ask a person who just avoided an accident. Hence, it is important to learn tips for effective time management.

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Time is very precious and priceless. Many of you reading this post wish to go back in time to do or undo. Sadly, you can’t, the time lost can not be regained. But hey you don’t need to cry over split milk. You have this moment and that’s what matters.

It appears to be that there will never be sufficient time in the day. But, since we as a whole get similar 24 hours, can anyone explain why a few people accomplish a lot more with their time than others? The appropriate response lies in good time management.

Time management is how you choose to use your time to maximize your productivity in achieving your goals. In other words, time management refers to the way that you compose and plan how long you spend on a specific activity. Tips for effective time management enables you to work smarter and not harder. Being occupied is not equivalent to being effective but ironically, the inverse is frequently nearer to reality. You can be busy, yet unproductive. In this article, I will show you some obstacles and benefits of time management in our lives and as well as the matrix and effective time management tips both for work and study.

Obstacles to Effective Time Management

The obstacles to effective time management hinder one from accessing the benefits of time management. Here below are some obstacles to effective time management.

  1. Overload schedule – You should concede that there are always more tasks than you can think. You can just take care of this issue by distinguishing the time needed to complete each task before writing them down on your timetable. In this manner, you will have the ability to distribute the tasks over your timetable according to their time meter.
  2. Idle time and interruption – The more time you spend continually on an assignment, the more effective you become. If you encounter too many interruptions, it takes you additional time to get the work done. Stop these interruptions while you are taking a shot at an assignment and you will see the magic.
  3. Disorganization – This may be disorganization in setting plans depending on the urgency or absence of proper task distribution. The more organized you are the more focus you become.
  4. Inability to say NO! – Your inability to say NO to some task will create a big problem for effective management of time.
  5. Failure to prioritize – Prioritizing is very important and failure to prioritize may lead you to spend your time on something less urgent and important.
  6. Procrastination This is the biggest enemy of time. Delaying a long-term gain for short-term gratifications. Overcoming procrastination you will need to engage in the most difficult tasks first and also developing a sense of urgency.

Time Management Matrix

At the point when you’re truly occupied at work, school, it’s easy to overlook the difference between what is “important” and what is “urgent”. These two words frequently appear to be exchangeable, yet there is a major distinction between them.

Time management matrix
  1. Quadrant 4: Tasks That are not important and not urgent fall under this quadrant. (I.e time-wasting quadrant).
  2. Quadrant 3: Here you find tasks that are urgent but not important. These tasks are so tricky (deceptive).
  3. Quadrant 2: The tasks here are important but not urgent. This quadrant usually contains the principal goal.
  4. Quadrant 1: The tasks here are urgent and important (necessary). You need to avoid spending more time in quadrant 1. To do this, you have to manage your quadrant 2 very well. For instance, an assignment you fail to get done until the dying minute has migrated from quadrant 2 to quadrant 1. You need to avoid such.

Consequences of Inappropriate Time Management

  1. Finding it hard to make decisions: Time management is an activity in organizing. Poor time management is the scourge of individuals who find it hard to organize. Eventually, when you can’t make sense of what needs to happen next you reach a sort of psychological impasse.
  2. Rushing: There will be times when everyone needs to rush a bit; notwithstanding, if you find yourself continually rushing from one task to another then your time management is poor.
  3. Impatience: Impatience is typically an indication of poor time management. Having neglected to permit adequate time for an errand or, having procrastinated unnecessarily, you find yourself under extreme pressure to make deadlines. You may accuse anything you like but the truth is that you failed yourself by failing to deal with your time appropriately.
  4. Inefficient workflow: The failure to prepare and adhere to objectives implies poor productivity.
  5. Poor work quality.
  6. High-stress level.

Benefits of Good Time Management

Good time management presents us with a lot of benefits which includes:

  1. Increase productivity and efficiency.
  2. Greater opportunity to achieve important life and career goals.
  3. Increase in the quality of work.
  4. More time for relaxation and entertainment.
  5. Improved personal satisfaction.
  6. Increased opportunity for progression.
  7. Less stress and uneasiness

Related topic: Meaning And How to Develop Self-awareness

Effective Time Management Tips

Is it your habit to be on time or late? Do you complete tasks within the timeframe you set? Do you send your reports and other work on time? Are you able to complete your tasks before the deadline? Do you have a strong sense of time management?

If you answered “no” to all of the questions above, you aren’t handling your time as well as it should be. Here are 10 tips for effective time management to help you better manage your time:

1. Set goals in the right way –  When I say right away I mean SMART goals.
S – Your goals ought to be specific.
M – Your goals have to be meaningful.
A – they have to be achievable.
R – they have to be realistic.
T – they have to be time-bound

2. Create a daily plan – Write out your daily plan ahead of time. A better way to do this is to audit your time for a week.

3. Prioritizing – your daily/weekly task Is the key to successful time management. In prioritizing you need to employ the 4D’s.
I. You must know what you need to do.
II. What you need to delegate.
III. What you need to delay.
IV. And finally what you need to delete.

4. Learn how to say NO – Make sure you’re not taking on more than you can handle. Offer a firm no to the distractions that come in when you’re doing other things. Alternatively, postpone it until a later time.

5. Be aware of your deadlines – this is one of the best tips for effective time management. When do you want to complete your tasks? Make a note of the deadlines in your calendar and organizer so you know when you must complete them.

6. Block out Distractions – Recognize potential interruptions and strategize how to overcome them.

7. Maintain concentrate – Keep your mind on track and concentrated on the tasks at hand. Keep your phone and internet use at a minimum when you’re working on your to-do list. I sometimes discover that an hour or two has passed simply because I picked up my phone. Make a separate time for browsing the internet and chatting with family and friends.

8. Don’t engage in numerous tasks (multi-task).

9. Complete your most important task before anything else.

10. Don’t strive for perfection. In this regard always award or celebrate that small win [ it’s all about progress and not perfection ]

Final Remark

To realize and understand the value of time. Imagine your dad gives you N86,400 daily.
The rule is that you carry no balance from day to day.
This leaves you with no money balance, each night cancels whatever parts of the amount you fail to use during the day.
What would you do?
Use every penny!
Indeed, everybody has such a dad. Its name is time.
Each morning it credits you with 86,400 Seconds.
Consistently it discounts as lost, whatever of this you fail to contribute to a good purpose.
It has no Balance.
It permits no overdraft.
Each day it opens another account for you.
Each night it consumes the record of the day.
If you fail to utilize the day’s stores, the loss is yours.
There is no going back. There is no drawing against tomorrow.
You must live in the present of today’s store.
Invest it to get from it the most extreme in well-being, happiness, and achievement.

The Clock is ticking.
Take advantage of today.
Treasure every moment that you have.
And remember, time waits for no one.
Yesterday is history.
Tomorrow is a secret.
Today is a blessing that is the reason it is known as the present.

 

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